Church Software by Parish Data System: Screen Shot church office


Member Detail Information The Church Office is a stand alone program or can share data with the Formation Office and/or School Office or both. When used together these programs allow you to compare and use data that is common to any of these programs. For example, if Church Office and Formation Office are used on the same network, those using the Church Office can share their data with the data being used by the Formation Office program. This way data is only entered once and corrections are made only once. Each program can see the data that pertains to their particular screens. Fund information can be restricted from the view of other programs. Family Detail Screen The family and member screens contain fields for regular addresses, alternate addresses, e-mail addresses and a check box to indicate a preference in sending e-mail instead of regular mail. This means that for any mailing you can automatically send information to all selected using either e-mail, regular mail or both. Mailing to alternate addresses: some of your membership may live at an alternate address for part of the year. This feature alerts the program when there is a mailing to the alternate address. Sacramental Records The member screen provides space for detailed information about all sacraments received for each person along with birth and parent information. There is also provision for sending notifications either by regular mail or e-mail. Each Sacrament screen has access to the PDS Certificate maker screen which enables the user to print standardized or customized certificates. The program provides control over the sacramental tab names and their order on the screen. Recording Letters, Visits, Calls Along with the ability to communicate more easily and quickly with the membership, the program provides a method of keeping track of each regular letter or e-mail sent. When this mailing occurs, each individual member record can be updated automatically with the date and purpose of the communication. This function for updating each record is optional at the time of the mailing. This feature could be used as part of a fund raising campaign or at the end of the year to identify the type of letter and the date the letter was sent to selected members. Reports Generate a wide variety of reports such as personalized letters or statements, certificates, demographics, list of members that are in a specific ministry, billing statements, pledge reports, and many more. Ministries This screen contains their involvement in ministries including the status and the start/end date. Funds and Finances The financial section of this program can maintain any number of past years information. It can use more than one recurring rate, send multiple statements and provide courtesy copies if statements are to be sent to more than one person. The program can monitor and compare multiple funds such as church contributions, extra collections and a stewardship campaign. Financial statements can reflect any or all funds being used. View Log of User Activity The program automatically maintains a Log of User Activity whether or not User Names are required to enter the program. When you use User names to enter the program, it is easy to identify who added a family, who deleted a keyword, who changed are codes, and son on. Safe Environment Ensure proper background check such as fingerprinting, special classes that staff or volunteers need to attend, etc.